Deliver 5-star care at scale. Without risking your practice’s privacy.

Whether you’re flying solo or managing a small team, Welloca's all-in-one software makes it easy to get organised and run a professional practice—from your desktop or on the go.

  • No CC required

  • GDPR Compliant

  • 10 min set up

Start a 14-day free trial

Watch an on-demand demo →

welloca features

Replace 8+ apps with one simple, secure platform.

Welloca is user-friendly, GDPR compliant, and costs less than one missed appointment per month.

Online Scheduling

Get organised

Create your customized calendar in minutes and share your real-time availability. Invite clients to book, change, or cancel appointments 24/7 without having to pick up the phone.

Appointments sync across time zones and calendars so nothing slips through the cracks. And automated notifications make sure you never miss an update.

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Video Conferencing

Meet virtually on our secure platform

Don't risk losing your log-in information and sensitive data to cyber attackers targeting insecure platforms like Zoom.

With Welloca, you can discuss sensitive health issues virtually without worrying about who may be listening in.

Client Portal

Share Files, Docs & Forms instantly

Still sending sensitive information via email? Waiting on clients to complete intake forms on-site?

Welcome clients to a GDPR-compliant client portal instead. They'll get easy access to self-service forms using just their email address. And they’ll trust that they’re in good hands thanks to a professional interface.

You'll keep your email inbox clear and have the information you need, when you need it.

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Automated Reminders

Reduce no-shows

Automate appointment reminders and follow-ups to help clients show up on time, every time.

With appointments running as planned, you'll feel less stressed and more in control of your calendar - And your clients will love the email or SMS reminders as much as you do.

Records Database

Find client records in a single click

Take important notes and save relevant attachments for later. Search any client's meeting history to monitor progress. And deliver a personalised experience that earns lifelong loyalty.

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GDPR required Data Protection

Set compliance on autopilot

Configure GDPR-required data processes to happen on your schedule, automatically without having to lift a finger. Know that your communication channels meet data protection requirements, and that your data is securely backed up in case of system failure.

Stripe & CityPay integrations

Get paid when & how you want

Easily generate professional invoices and receipts. Accept flexible in-app payments. Or request cash on-site if that's how you roll.

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Email Marketing

Build lasting relationships

Keep clients in the loop with simplified, integrated email marketing. Segment lists. Schedule broadcasts in advance. And check analytics to see which messages make the most impact.

If you're an appointment-based business, Welloca is right for you

How much does Welloca cost per month?

Plans start at £25/month for a solo practice with unlimited access to all of Welloca's features. See our Pricing Page for more options.

Is my data secure and where is it stored?

Your data is secure. We take huge steps to secure your data using best-in-class techniques and tools. Check out our security page for full details on what we do. If you have specific questions, get in touch and we'll happily discuss further.

How can I move my data from another provider (e.g. Wellness Living) to Welloca?

Yes! You can either run an export from your existing provider then import manually (also known as a .csv import), or you can use one of our pre-made import tools. We also offer a personal migration service where our team will do all the work for you. Just reach out after you've signed up!

What security systems do you have in place?

More than you can shake a stick at. One of our co-founders previously worked in the cyber security industry and brings a wealth of experience to securing your data. Check out our security page for more details.

What happens if I want to cancel my subscription?

Select the 'cancel subscription' button in your Welloca account then we'll give you a grace period to off-board your data. Once you confirm you've got everything backed up, we'll proceed with a secure deletion of everything you've entered into Welloca. It can take up-to 4 weeks for data held in backups to also be removed as we run various data integrity strategies just in case the world ends.

Experience the best of Welloca with a free 14-Day Trial

You’ll get instant access to everything inside Welloca. Plus, our team will even help you create your customised calendar and import your data to make switching seamless.

  • Online calendar management and scheduling

  • Secure client portal with self-service forms

  • Automated reminders and GDPR required file deletions

  • In-app payment processing integrations

  • Secure video conferencing

Get Started for Free

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